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1.09 – Conflicts of Interest and Substantial Interests Disclosure Policy

It is the policy of Ozarks Technical Community College Board of Trustees to ESTABLISH A PROCEDURE TO DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR COLLEGE TRUSTEES AND CERTAIN EMPLOYEES.

  1. Declaration of Policy

    The proper operation of government requires that public officials and employees be independent, impartial and responsible to the people; that government decisions and policy be made in the proper channels of governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. In recognition of these goals, there is hereby established a procedure for disclosure of College trustees and certain employees of private financial or other interests in matters affecting Ozarks Technical Community College.

  2. Conflicts of Interest
    1. All trustees and certain employees of Ozarks Technical Community College must comply with section 105.454 of Missouri Revised Statutes on conflicts of interest as well as any other state law governing official conduct.
    2. Any member of the Board of Trustees of Ozarks Technical Community College who has a “substantial personal or private interest” in any measure, bill, order or policy proposed or pending before the Board must disclose that interest to the Secretary of the Board and such disclosure shall be recorded in the Board minutes. Substantial personal or private interest is defined as ownership by the trustee, his/her spouse, or his/her dependent children, whether singularly or collectively, directly or indirectly, of: (1) 10% or more of any business entity; or (2) an interest having a value of $10,000 or more; or (3) the receipt of a salary, gratuity, or other compensation or remuneration of $5,000 or more per year from any individual, partnership, organization, or association within any calendar year.
  3. Disclosure Reports

    Each trustee, the chief administrative officer and the chief purchasing officer shall disclose the following information by May 1 if any such transactions occurred during the previous calendar year:

    1. For each person, and all persons within the first degree of consanguinity or affinity of such person, the date and the identities of the parties to each transaction with a total value in excess of five hundred dollars, if any, that such person had with Ozarks Technical Community College, other than compensation received as an employee or payment of any tax, fee or penalty due to the College, and other than transfers for no consideration to the College.
    2. The date and identities of the parties to each transaction known to the trustee, chief executive officer or chief purchasing officer with a total value in excess of five hundred dollars, if any, that any business entity in which such trustee, chief executive officer or chief purchasing officer had a substantial interest with the College, other than payment of any tax, fee or penalty due to the College or transactions involving payment for providing utility service to the College, and other than transfers for no consideration to the College.
    3. The chief administrative officer and chief purchasing officer also shall disclose by May 1 for the previous calendar year the following information:
      1. The name and address of each of the employers of such person from whom income of one thousand dollars or more was received during the year covered by the statement.
      2. The name and address of each sole proprietorship that he owned; the name, address, and general nature of the business conducted of each general partnership and joint venture in which he was a partner and participant; the name and address of each partner or co-participant for each partnership or joint venture unless such names and addresses are filed by the partnership or joint venture with the secretary of state; the name, address, and general nature of the business conducted of any closely held corporation or limited partnership in which the person owned ten percent or more of any class of the outstanding stock or limited partnership units; and the name of any publicly traded corporation or limited partnership that is listed on a regulated stock exchange or automated quotation system in which the person owned two percent or more of any class of outstanding stock, limited partnership units, or other equity interests.
      3. The name and address of each corporation for which such chief executive officer or chief purchasing officer served in the capacity of a director, officer, or receiver.
  4. Filing of Reports
    1. The financial interest statements shall be filed at the following times, but no trustee, chief executive officer or chief purchasing officer is required to file more than one financial interest statement in any calendar year:
      1. Every trustee, chief executive officer or chief purchasing officer required to file a financial interest statement shall file the statement annually not later than May 1 and the statement shall cover the calendar year ending the immediately preceding December 31; provided that any trustee, chief executive officer or chief purchasing officer may supplement their financial interest statement to report additional interests acquired after December 31 of the covered year until the date of filing of the financial interest statement.
      2. Each person appointed to an office provided for in Section 3 shall file the statement within thirty days of such appointment or employment.
    2. Financial disclosure reports giving the financial information required in Section 3 shall be filed with the College executive secretary and with the secretary of state prior to January 1, 1993. After January 1, 1993, reports shall be filed with the College executive secretary and the Missouri Ethics Commission. The reports shall be available for public inspection and copying during normal business hours.
  5. Filing of Policy

    A certified copy of this policy, adopted on August 19, 1991, shall be sent within ten days of its adoption to the secretary of state’s office.

  6. Effective Date

    This policy shall be in full force and effect from and after August 19, 1991, and shall remain in effect until amended or repealed by the Ozarks Technical Community College Board of Trustees.

    Originally Adopted August 19, 1991
    Annual Renewal 8/13/18

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