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2.12 – Credit by Exam (Test Out)


  1.  Purpose

    Establish the College’s position to award credit through proficiency examination for specified courses.


  2. Policy

    It is the policy of the College that credit for specified courses may be awarded by examination. A student who can demonstrate the required competencies, by means of an established assessment, may receive credit for a course.


  3. Procedures

    A student who is proficient with a particular subject may earn Credit through examination by taking the College Level Examination Program (CLEP) subject examination or through Departmental Proficiency examinations.

    1. The student must be currently enrolled at Ozarks Technical Community College (OTC).
    2. Not more than 24 credit hours may be earned through credit by exam.
    3. The grade recorded on the transcript will be ‘S’ and will count as hours earned but will not count in cumulative grade point calculations for grade point average (GPA).
    4. A student may not receive credit by exam for any course he/she has previously received credit or in a repeat attempt to receive credit.
    5. Students must complete one semester in residence at OTC before any credit by exam is posted on the transcript.

    College Level Examination Program (CLEP) subject examination

    College Level Examination Program (CLEP) examinations demonstrate the specific knowledge and skills gained through job experience, outside course work, and specialized independent reading. The examinations require a high degree of knowledge. Information about CLEP examinations is available at www.CLEP.com/CLEP. Examination fees apply. CLEP exams can be taken at any participating testing center including OTC Testing Center (ICE 123A). If the minimum required score is obtained, the student can have the results sent to the OTC Registrar’s Office and request that scores be applied to his/her transcript.

    Departmental Proficiency Examinations

    Departmental Proficiency examinations demonstrate the specific knowledge and skills gained through job experience, outside course work, and specialized training. The examinations require a high degree of skill based knowledge. A list of courses that can be taken is attached.

    A student may attempt to receive credit through Departmental Proficiency examinations by the following:

    Prior to registration for courses:
    If a student feels he/she possesses the level of knowledge for a course, prior to registering for classes, he/she may attempt the Departmental Proficiency examination for that subject.
     
    1. The student must contact the appropriate instructor to establish a testing date and to obtain the details and requirements to attempt the exam. 
    2. The instructor will designate the fees that apply to the exam based on enrollment status of the student. The student must pay all fees and present the paid receipt to the instructor prior to taking the assessment. 
    3. If the minimum required score is obtained, the student can have the results sent to the OTC Registrar’s Office and request that scores be applied to his/her transcript.
    4. Once the student has completed a minimum of one semester at OTC, the Registrar will apply the credits to the student’s transcript.
    5. Transcripted hours will not count toward the semester enrollment.

    After Registration, but before classes begin:
    If a student registers for a course but feels he/she may possess the knowledge and skills required in the course, they may choose to attempt the Departmental Proficiency examination.

    1. The student must contact the appropriate instructor to establish a testing date and to obtain the details and requirements to attempt the exam. 
    2. Tuition and appropriate fees for the course will be assessed and will be the responsibility of the student to pay.
    3. If the minimum required score is obtained, the student can have the results sent to the OTC Registrar’s Office and request that scores be applied to his/her transcript.
    4. Upon receiving the information the Registrar will add the student to a section 99 for the course and remove him/her from the registered course.
    5. Students enrolled in a section 99 of a course can count the hours toward their semester enrollment.
    6. If a student fails to obtain the minimum required score to receive credit he/she may remain in the scheduled section.

    After registration and after classes begin:
    A student who registers for a course and within three weeks of the beginning of class determines that she/he may possess the knowledge necessary to fulfill the requirements of the course may choose to attempt the Departmental Proficiency examination.

    1. The student must contact the appropriate instructor to establish a testing date and to obtain the details and requirements to attempt the exam. 
    2. Tuition and appropriate fees for the course will be assessed and will be the responsibility of the student to pay.
    3. Students should continue to attend the class until official notification that they have successfully obtained the minimum required score to receive credit for the course.
    4. If the minimum required score is obtained, the student can have the results sent to the OTC Registrar’s Office and request that scores be applied to his/her transcript.
    5. Upon receiving the information the Registrar will add the student to a section 99 for the course and remove him/her from the registered course.
    6. Students enrolled in a section 99 of a course can count the hours toward their semester enrollment.


  4. Responsibilities
    N/A


  5. Definitions

    Credit by exam – the process of awarding credit based on competencies established solely through assessment. “Credit by exam” is commonly referred to as “test out”.


  6. Authority

    This policy is maintained under the authority of the Vice Chancellor for Academic Affairs.


  7. Related Policies

    5.07 Grading System


  8. Implementation

    1.   Policy approved and adopted by the Board of Trustees on 04/09/12. Revised xx/xx/xx
    2.   Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 10/28/14. Set for review on 10/28/16.

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