3.07 – Workload and Expectations

  1. Purpose

    Establish the College’s workload and job duty expectations for all full-time employees.

  2. Policy

    It is the policy of the College that the Standard OTC employment agreement require all employees to follow the present and future policies, procedures, regulations, and guidelines of the College.

  3. Procedures

    Faculty-Full-Time: Below are some core expectations and responsibilities specifically for full-time faculty.

    1. Expectations

      1. Daily instruction is a full-time faculty member’s primary responsibility. The College expects full-time faculty to exhibit the following behaviors:

        1. Accessible to all students.

        2. Accountable to all stakeholders.

        3. Collaborates with other faculty, staff, and administration.

        4. Commits to high academic standards, quality, and excellence

        5. Demonstrates integrity and ethics in all aspects of job performance.Exhibits personal demeanor and appearance that promotes appropriate model.

        6. Invests in the success of students, department, and college.

        7. Manages and accesses student learning.

        8. Maximizes the use of instructional time.

        9. Participates in professional development in one’s own discipline.

        10. Represents the institution appropriately to the public.

        11. Seeks best practices for innovative teaching techniques.

      2. Faculty members are professionals who work a minimum of 40 hours per week for the contract period. A normal workweek includes 15 to 25 instructional hours, a minimum of five posted office hours for student contract and all required meetings, activities, ceremonies, and projects.

      3. Instructional hours vary since some faculty, in addition to teaching assigned credit hours, must schedule additional contact hours for labs, practicums, and workshops.

      4. Since a normal work week often exceeds 40 hours, faculty members perform their work both on and off campus. Faculty work a flexible five-day workweek (five of seven days). The workweek includes a daily presence on campus or at required sites for clinical hours, laboratories, practicums, or workshops.

      5. Modification of the five-day workweek requires written administrative approval.

    2. Teaching Workload

      1. Every effort will be made to assign instructors to no more than 15 hours of base load per semester. For non-laboratory classes, load is determined by the credit hours assigned to the course. Lab hours will normally be equated on 2 to 1 ratio. In the case of allied health or other programs with extensive clinical hours, the dean will evaluate the equivalency for load purposes.

      2. Deans for each division, through the department chairs/program directors, will assign all teaching duties and schedules. These administrators may require faculty to teach a combination of days and evenings. Schedules should be equitably based, taking into account clinical hours, lab hours, self-paced instruction, web-based courses, and other non-traditional modes of instruction.

      3. When administrators assign duties and schedules, they may use, but are not limited to the following factors:

        1. Department chair/program director/coordinator/lead instructor responsibilities

        2. Class size

        3. Committee chairmanships

        4. New course/curriculum development

        5. Number of different class preparations in one semester

        6. Serving as faculty mentor

        7. Sponsorship of student organizations

        8. Council assignments

        9. Student advising

      4. When the teaching load exceeds 15 hours during any fall or spring semester, faculty will earn overload pay at the current adjunct rate. Credit by exam or independent study sections will not be utilized in calculating load.

      5. Certain academic disciplines are unique in the complexities of programs and course requirements. Because of these unique complexities, faculty in these disciplines will be eligible for overload compensation when faculty are assigned additional didactic or clinical responsibilities which are deemed by the dean, with the approval of the Vice Chancellor, to constitute a workload which is beyond the normal workload.

      6. Modification of workload and/or compensation requires written administrative approval.

    3. Other Contractual Obligations

      1. Faculty members are expected to perform other duties on campus in addition to the instruction/office hour components. The standard condition of employment requires that College faculty participate in all assigned and/or appropriate committee meetings, professional development activities, and commencement ceremonies.

        1. Faculty members are expected to participate in faculty and staff meetings and engage in other projects as assigned.

        2. Faculty Development and College Development days are contract days and full-time faculty participation is required unless an alternative job-related activity is approved by the Dean. Instructors are also encouraged to participate in other relevant professional development opportunities (e.g. regional and national professional meetings, formal classes, satellite conferences).

        3. Commencement exercises involve an academic processional, and participation in these ceremonies is part of the contractual obligation for each full-time member of the College faculty.

        4. Absence from any of these other contractual activities requires written administrative approval.

    4. Evaluation

      1. Faculty performance evaluations will reflect the expectations and responsibilities in 2 a-f and 3 a, i-iv.

    Administrative/Support Staff-Full-Time: Below are some core expectations and responsibilities specifically for full-time administration and support staff.

    1. The College is open Monday through Saturday from the time classes begin until classes end. College business offices and support services are open daily with varying hours. To accommodate business office hours and student support services office hours, some personnel may be assigned to work evenings and/or weekends. Administrative employees, who are exempt from the provisions of the Fair Labor Standards Act, are required to work 40 hours routinely. Administrators are also required to perform work over and above the standard 40-hour work week when such duty is determined to be in the best interest of the College.

    2. Administrative employees who are assigned evening and/or weekend hours will be given a work schedule which establishes at least a 40-hour work week. Administrators who are classified as exempt from the Fair Labor Standards Act and are assigned evening hours are also required to perform duties over and above the 40-hour work week under the conditions outlined above.

    3. Employees of the college who are classified as non-exempt (primarily secretarial/clerical and maintenance) will be assigned a standard 40-hour work week, in writing, by the appropriate supervisor. Part-time employees are paid for hours worked and therefore do not have a standard work week.

    4. A work week for full-time employees is defined as a daily presence on a campus or at a designated education center site unless otherwise approved.

      1. Exception to a daily presence must be approved by the Dean, Vice Chancellor/Campus President, and Chancellor in a signed agreement on file in Human Resources.

    5. If any employee is unable to report for work, the supervisor will be notified as soon as possible prior to the anticipated absences or tardiness (within half an hour after opening time, if possible), with the employee stating the reason and anticipated length of absence.

  4. Responsibilities

    An employee’s supervisor has the responsibility to monitor workloads and job duties.

  5. Definitions


  6. Authority

    This policy is maintained under the authority of the Vice Chancellor for Academic Affairs.

  7. Related Policies

    3.45 Supplemental Employment

  8. Implementation

    1. Policy approved and adopted by the Board of Trustees on 11/12/01. Revised 2/13/06, 3/8/10, and 02/06/12.
    2. Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 01/10/12. Set for review on 01/10/14.