Comprehensive Plan Resource Hub

First, download and review the Comprehensive Plan worksheets:
INSTRUCTIONAL PROGRAM REVIEW QUESTIONS
NON-INSTRUCTIONAL PROGRAM REVIEW QUESTIONS
THREE-YEAR PLAN DEVELOPMENT WORKSHEET

• The Comprehensive Plan can be completed on your own – however we HIGHLY recommend you put together a team from your program/department to assist with this process
• Remember – this is a collaborative process!

• Meet with your team and determine a timeline that works best with your internal schedule.
• Remember, Integrated Plans are due Friday, October 11, 2024.
• Consider what other key calendar dates, such as open registration, exams, etc. where your program/department may have a heavier workload.

Program Review is completed for many different reasons, including:

• It is a requirement of the Higher Learning Commission (HLC) and fulfills Criterion 4.A.1, which states, “The institution maintains a practice of regular program reviews and acts upon the findings.”
• Program Review sets a standard. It “is the process through which constituencies on a campus take stock of their successes and shortcomings and seek to identify ways in which they can meet their goals more effectively.” (Program Review: Setting a Standard)
• Program Review may be conducted for program improvement, efficiency, effectiveness, termination, cost-effectiveness, and need. (Barak and Breier)

• Download the Instructional Program Review Questions or Non-Instructional Program Review Questions document.
• Work through the document, and answer each of the questions.
• Utilize the Program Review resources (located in the section below) for additional assistance.

Program Review Resources

• • Integrated Planning Mini-Conference Program Review Presentation
  • How to Create a Mission Statement
  • SWOT Analysis Information
  • Community Engagement Information
  • HLC Policy – Criteria for Accreditation
  • HLC – Providing Evidence for the Criteria for Accreditation

Drop-In Assistance

Fridays

• 9:00 – 10:00am
• August 30 – November 22, 2024
• Simmons Conference Room (Springfield Campus – ICE 224)

Tuesdays

• 2:00 – 3:00pm
• September 24 – October 1, 2024
• Simmons Conference Room (Springfield Campus – ICE 224)

Email Assistance

• planning@otc.edu

Three-Year Plans are plans developed by program/department leaders, with input from their team and their Dean or Vice Chancellor, designed to align the priorities of the college, the program/department, and division for the upcoming three years.

The Three-Year Plan:

• Provides the opportunity to identify specific, measurable, and achievable goals for the program/department.
• Helps create a shared vision for the program/department.
• Ensures everyone in the program/department is working towards the same goals.
• Helps the program/department focus on the most important priorities and avoid those that may not be aligned with the program/department’s overall vision.

The Three-Year Plan contains the following:

• What goals the program/department would like to accomplish over the next three years.
• What steps the program/department will take to accomplish the goals.
• What resources the program/department will need to accomplish the goals.
• How the program/department will measure if the goals are successful.

• Step 1 – Determine Goals
  Goals are things your program/department would like to complete after three years.
• Step 2 – Determine Steps
  Steps are actions you will take to accomplish your goal.
• Step 3 – Determine Resources
  Resources are new budget requests or help from other programs/departments you need to accomplish your goal.
• Step 4 – Determine Success
  Success is how you will know if you achieved the desired outcome of your goal.
• Step 5 – Enter in Diamond
  Three-year plans will be entered in OTC’s Integrated Planning software – otcc.strategicplanningonline.com

For additional assistance, utilize the Three-Year Plan resources located in the section below.

Goal Development Resources

• Integrated Planning Mini-Conference Three-Year Planning Presentation
• Three-Year Plan Frequently Asked Questions
• Engaging Your Team in Three-Year Planning
• Three-Year Plan Brainstorming Exercise and Worksheet
• Three-Year Plan Development Worksheet
• OTC Strategic Plan – Dream.Plan.Build.

New Resource Requests Resources

• New Resource Requests Next Steps
• Submitting Maintenance Work Order Requests
• Requesting a Capital or Equipment Estimate
• New One-Time Resource Requests FAQ
• New Technology Resource Requests FAQ
• OTC Data on Demand – Finance and Budget Dashboards (OTC Login Required)

Drop-In Assistance

Fridays

• 9:00 – 10:00am
• August 30 – November 22, 2024
• Simmons Conference Room (Springfield Campus – ICE 224)

Tuesdays

• 2:00 – 3:00pm
• September 24 – October 1, 2024
• Simmons Conference Room (Springfield Campus – ICE 224)

Email Assistance

• planning@otc.edu

Peer Review is a scheduled 2-hour meeting designed to review and provide feedback on the Program Review, Three-Year Plan, and New Resource Requests developed by a program/department. Instructional areas will also review assessment of student learning plans.

The goal of Peer Review is to create a collaborative environment where programs/departments can receive objective feedback on their Integrated Planning materials from faculty or staff from different areas of the college. Additionally, Peer Review provides an opportunity to increase understanding of other areas of the college, share best practices, and encourage collaboration between programs/departments.

• The faculty/staff member responsible for completing the Integrated Plan.
• The faculty/staff member’s Dean, Assistant/Associate Vice Chancellor, or Vice Chancellor.
• A representative from the Institutional Effectiveness and/or Strategic Planning Office.
• Two peer reviewers from other areas of the college.
• It is encouraged that as many of the full-time faculty members or full-time staff members of the program/department attend as possible.

Peer Reviews are held in October and November.