1.05 – Rules of Order

  1. Order of Business

    The order of business for Board meetings, unless modified by the Board, shall be as follows: 

    1. General Functions   

      1. Call to Order

      2. Roll Call

      3. Approval of Agenda

      4. Approval of Minutes

      5. Public Comments

      6. Financial Statement, Accounts Paid

      7. Reports of Officers

    2. New Business

    3. Other Business

    4. Announcements

    5. Closed Session (if applicable)

    6. Adjournment

  2. Rules of Order

    In all matters not covered by the Rules of the Board, parliamentary procedures shall be governed
    by the manual known as Robert’s Rules of Order Newly Revised.

  3. Prior Notice in Certain Cases

    No employment by the district of any official or other supervisory personnel and no matter of educational policy shall be submitted to the Board for approval or placed on a regular or special meeting agenda for action by the Board until the proper action has been circulated, in writing, by the Chancellor to all members of the board.  This rule may be waived by the unanimous consent of the whole Board at the meeting when such proposed action is contemplated.

  4. Motions, How Made

    No motion shall be subject to debate until it has been seconded and so stated by the Chair.  It shall be reduced to writing at the request of any member of the Board of Trustees.  When a motion has been made and seconded, the same may be withdrawn by the movant at any time before a vote has been taken on the same.

  5. Privileged Motions

    When a question is before the Board, no motion shall be received except: 

    1. To adjourn

    2. To lay on the table

    3. To close debate

    4. To refer

    5. To postpone indefinitely

    6. To postpone to a certain time

    7. To adopt a substitute or to amend
    These motions shall take precedence in the order above named:  the first, second and third shall be
    decided within debate and the third may be adopted only by a two-thirds vote of the members
    present and voting.

  6. Debate Closed

    Whenever the motion to close debate prevails, the movant of the proposition or, in case of a report, the author thereof, shall have the privilege of addressing the Board and after his/her remarks, no more debate shall be in order.

  7. Motion to Table

    The laying of a motion on the table shall be considered as affecting only such motion and not any other motion to which it may be subsidiary.

  8. Appeal of Ruling

    The President shall decide all questions of order, subject to an appeal to the Board by any member.  In case of such appeal, the question shall be “Shall the decision of the Chair be sustained”, and, until it is decided, all debate upon the pending questions shall be suspended, but decisions of the Chair may be debated when they refer to the interpretation of the rules of a point of parliamentary law.  Upon a tie vote, the Chair shall stand sustained.

  9. Order of Voting

    When the Board has decided to close debate, the vote shall be taken first on any amendments that may be pending and finally on the main question.

  10. Voting by Member – Reconsideration

    No member of the Board may vote by proxy.  Every member present shall vote on all questions, unless excused by the Board.  On viva voice votes, silence shall be considered an assent and the vote of a silent member shall be recorded with the majority.  The reconsideration of a vote may be moved only by a member who voted with the majority and only at the same meeting at which the vote was taken.  If the motion to reconsider prevails, the matter under consideration shall be decided at that or the next regular session.

  11. Recording the Vote

    The yeas and nays shall be called and entered on the record on all questions requiring for decision a vote greater than a majority  of the members present, and on all other questions whenever requested by a member of the Board.  Every member shall have the privilege of having his/her vote and reason therefore recorded on any and every question if she/he so requests.

  12. Late Vote

    No member shall be allowed to give or change his/her vote on any question after the result has been announced by the Chair unless by unanimous consent of the members of the Board.

  13. Conduct of Debate

    When a member wishes to speak, she/he shall address the Chair to be recognized, confine remarks to the point in debate, and avoid personalities.  Members shall not be interrupted while speaking unless by a call to order.  If a member be called to order, the member shall cease speaking until the point is decided by the Chair.

  14. Leaving a Meeting

    No member shall leave a meeting of the Board of Trustees prior to final action upon the matter under consideration by the Board.  The minutes shall record the time of departure of any member who leaves a meeting prior to adjournment.

Revised 9/9/96