3.68 – Bereavement Leave

A.    Purpose

To establish standards for full-time employees to take bereavement leave.

B.    Policy

The college provides bereavement leave for full-time employees.

C.    Procedures

For bereavement, immediate family is defined as spouse, parents, children, brother, sister, grandparent and grandchildren (including foster, step, and in-law relationships).

Full-time employees who request time off due to the death of an immediate family member should notify their supervisor immediately to advise how long the absence will be. Each full-time employee has up to five (5) days for paid bereavement leave per instance. The maximum bereavement leave granted per fiscal year shall be ten (10) days. While the days off do not have to be consecutive, bereavement days should be taken within 30 days from the date of the death. Special circumstances need to be requested through the Office of Human Resources.

If additional bereavement time-off is needed for immediate family, an employee may use up to 80 hours (10 days) of their accumulated sick leave for bereavement per fiscal year.

Bereavement pay is calculated based on the base pay rate at the time of absence and will not include any special forms of compensation. Bereavement hours will not count as hours worked for overtime purposes.

Employees may, with their supervisor’s approval, use any available vacation time for additional time off as necessary.

In the event of the death of other relatives not defined above as immediate family, employees may be granted time off to attend the funeral using vacation or personal leave. For full-time faculty only, available accrued sick leave may be used to attend the funeral of relatives not defined above as immediate family. In the event there is insufficient time accrued to cover the absence, the absence will be recorded as an approved absence, but unpaid, provided the time off is arranged through their supervisor.

Additional documentation may be requested to verify the need for leave.

D.    Definitions

E.    Authority

This policy and these procedures are maintained under the authority of the College Director of Human Resources.

F.    Related Policies

G.    Implementation

Policy approved and adopted by the Board of Trustees on 1/13/2020

Purpose, Procedures, Definitions, Authority and Related Policies approved and adopted by the Chancellor’s Cabinet on 12/12/2019

Set for review in fiscal year 2022-2023