3.71 – Employee Tuition Waiver
A. Purpose
To encourage the professional development and educational growth of college employees by providing a tuition waiver.
B. Policy
The college will provide full-time employees, their spouse and/or dependents, and eligible part-time employees with a tuition waiver for courses taken at the college.
C. Procedures
To qualify for the tuition waiver, full-time employees, their spouse, and/or eligible dependents must complete an admissions application, register for classes, enroll in the payment plan, and complete the application for the Employee Tuition Waiver no later than the last day to register for the term.
Full-time employees, their spouse, and/or dependents are each eligible to enroll at the college in a maximum of twelve (12) college credit hours per fall/spring semester and six (6) college credit hours per summer term with a tuition waiver. In the event an employee, spouse, and/or dependent child(ren) attend during the same semester, the waiver of up to twelve (12) hours per fall/spring semester and six (6) hours per summer term will be available to each individual.
The tuition waiver includes tuition and required fees at the Tier I in-district rate. When taking courses at rates other than Tier 1, employees, spouses, and/or dependents will pay the difference between the Tiers. All employees are considered in-district regardless of residence, while spouse and dependent residency will be determined according to the college’s resident classification policy. Spouses and dependents, if residing outside the district, will be required to pay the difference between the Tier 1 tuition rate and the tuition rate based on their residency.
The tuition waiver does not include any course or program fees and will only cover tuition and required fees for a single attempt of any course. Courses previously paid with a tuition waiver are not covered nor are the cost of textbooks, incidentals, supplies, or materials. The waiver applies only to credit-bearing courses excluding dual-credit classes.
Eligible part-time employees (excluding federal work study) may enroll in a maximum of three (3) college credit hours per semester (fall, spring or summer) with a tuition waiver after completing one (1) year of continuous service at the college. Enrollment in classes that meet during regular working hours or during scheduled lunch periods is not allowed unless approved by their immediate supervisor and the appropriate vice chancellor or chancellor.
Subject to compliance with applicable regulations and financial aid requirements, all nonrefundable grants and scholarship aid (e.g., A+, scholarships) will be applied to the student’s account balance prior to a tuition waiver. Individuals may receive the waiver prior to any refundable aid (e.g., Pell grants, SEOG) being applied to the account balance.
D. Definitions
Eligible dependent children are as defined and referenced in Internal Revenue Code section 152.
Eligible part-time employees are those who are currently employed and participated in the employee tuition waiver program before March 15, 2025.
E. Authority
This policy is maintained under the authority of the executive vice chancellor for administrative services.
F. Related Policies
3.74 – Tuition Reimbursement Plan
5.21 – Resident Classification
G. Implementation
Policy approved and adopted by the board of trustees on 3/12/01. Revised 12/8/03, 9/11/06, 3/8/10, 2/9/16, and 11/09/20.
Purpose, procedures, responsibilities and definitions approved and adopted by the cabinet on 1/26/10, 2/2/16, 10/20/20, 04/06/21, 04/19/22, and 2/20/25. Set for review in fiscal year 2027 – 2028.