3.71 – Employee Tuition Waiver

A. Purpose

To encourage the professional development and educational growth of college employees by providing a tuition waiver.

B. Policy

The college will provide full-time employees, their spouse and/or dependents, and eligible part-time employees with a tuition waiver for courses taken at the college.

C. Procedures

In order to qualify for the tuition waiver, full-time employees, their spouse and/or dependents and eligible part-time employees must complete an admissions application, register for classes, enroll in the My Payment Plan and complete the application for the Employee Tuition Waiver.

Full-time employees, their spouse and/or dependents are eligible to enroll at the college in a maximum of twelve (12) college credit hours per fall and/or spring semester and six (6) college credit hours per summer term with a tuition waiver. This includes required fees and courses at the Tier I in-district rate.  When taking Tier II and III courses, employee will pay the difference between the Tiers. All employees are considered in-district regardless of where they live.

The tuition waiver does not include any per course program fee and will only cover tuition and required fees for a single attempt of any course. Courses that have been previously paid with a tuition waiver are not covered nor are the cost of textbooks, incidentals, supplies or materials. The waiver does not include dual credit and Center for Workforce Development classes.

Full-time employees may assign part or all of the allowable college credit hours to their spouse and/or their eligible dependent children.

Part-time employees (excluding federal work study) are eligible to enroll in a maximum of three (3) college credit hours per semester (fall, spring or summer) with a tuition waiver after completing one (1) year of continuous service at the college.

Enrollment in classes by employees that meet during regular working hours or during scheduled lunch periods is not allowed unless approved by their immediate supervisor and the appropriate vice chancellor or president.

All federal and state aid, along with all scholarships, is applied to the student’s account balance prior to a tuition waiver.

E. Definitions

Dependent children as defined by the Internal Revenue Code are children the taxpayer can claim as dependents who are younger than 19 years old or are a “student” younger than 24 years of age as of the end of the calendar year. A child who is “permanently and totally disabled” has no age limit.

F. Authority

This policy is maintained under the authority of the vice chancellor for finance and the chief human resources officer.

G. Related Policies

3.74 – Tuition Reimbursement Plan

H. Implementation

Policy approved and adopted by the board of trustees on 3/12/01. Revised 12/8/03, 9/11/06, 3/8/10, 2/9/16, and 11/09/20.

Purpose, procedures, responsibilities and definitions approved and adopted by the cabinet on 1/26/10, 2/2/16, 10/20/20, 04/06/21, and 04/19/22. Set for review in fiscal year 2025 – 2026.