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2.11 – Program Advisory Committees

  1. Purpose

    To improve the quality and impact of instruction in programs that prepare workers for a target occupation.

  2. Policy

    The College will maintain an Advisory Committee for each appropriate instructional program to serve as counsel on matters that directly concern the program.

  3. Procedures
    1. Pursuant to Policy 1.03 Duties of the Office, section A, subsection 3, the Chancellor will, at the Board’s discretion, appoint and maintain membership of the Committee.
    2. The committee will be called the (name of program area) Advisory Committee.
    3. Composition – The program advisory committee shall consist of no more than fifteen members. Members will, insofar as possible, constitute a cross-section of the employment community and be drawn primarily from the private sector of the community, with appropriate public sector representation. Membership should include representation of minority and target groups whose interests must be served in career and technical education.
    4. Appointments – The procedure for nominating members will be for instructor(s), appropriate administrator(s), and current advisory committee members to recommend a list of possible nominees. Following approval of the nominees, notice of appointment shall be made by letter from the Chancellor stating the term for which the appointment is made.
    5. Term – A term of office shall last for three years, with one-third of the membership appointed each year, as necessary. Terms will begin on July 1 and January 1. Staggered terms of service for advisory committee members ensure both committee continuity and ability to accommodate change. At any given time, the majority of members will have served at least one year on the committee.
    6. Officers – The committee will have a chair, vice chair, and recording secretary who are elected for one-year terms by the membership. Elections for the next term will be held at the last meeting of the present term.
    7. Meetings – The committee will meet at least two times per year. Written and/or e-mailed notices of upcoming meetings will be sent to members at least two weeks before the meeting.
    8. Minutes – Minutes of each meeting will be kept on file and available to local administrators, instructors, and committee members.
    9. Recommendations and Reports – Committee recommendations and reports will be submitted in writing to the instructor/administrator responsible for that committee who will add his/her recommendations and present it to the appropriate dean and Vice Chancellor.
    10. Removal – Members who are absent without reasonable cause from three successive meetings will be considered to have resigned their seat. The committee will move to fill the position through the regular appointment process.
  4. Responsibilities
    1. Advise in areas of instructional objectives, equipment selection, facility layout and modification, and program articulation
    2. Assist students and graduates with employment opportunities
    3. Determine job specific core competencies and performance levels for target occupation(s)
    4. Provide recommended standards on institutionally developed program performance measures
    5. Conduct an annual review of program performance and participate in a periodic evaluation study
    6. Organize a periodic study of employment trends for related occupations in the local labor market
    7. Recommend business and industry-centered activities which create awareness within the community, promote a positive image, and recruit students into the program
    8. Explore and participate in activities that link the program to the economic community
    9. Facilitate instructor in-service training opportunities
  5. Definitions


  6. Authority

    This policy is maintained under the authority of the Chancellor.

  7. Related Policies


  8. Implementation
    1. Policy approved and adopted by the Board of Trustees on 2/23/98. Revised 5/11/09.
    2. Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 4/28/09. Set for review on 2/19/20.


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