5.36 – Administrative Withdrawal From a Course
To establish a procedure by which students can be withdrawn or dropped from a course when it is in a student’s best interest either academically or financially.
It is the policy of the College that a student will be administratively withdrawn from a course due to lack of attendance in seated classes or nonparticipation in online classes.
- Instructors and select college personnel have the ability to withdraw a student from courses due to lack of attendance or non-participation in academically related activities.
- Once a student has enrolled in a credit class, enrollment in the class is maintained throughout the semester unless the student officially drops, is removed for non-payment, or is withdrawn by the instructor once the term begins. A student-initiated drop or instructor-initiated administrative withdrawal will result in a drop fee assessed to the student.
- Instructors shall maintain accurate class attendance in a college-sanctioned electronic system. Attendance should be updated on a weekly basis.
- To facilitate proper financial aid disbursement, instructors will withdraw any student who has never attended a class by the date set for roster verification.
- An instructor will administratively withdraw a student from class if the student has not attended the class for 14 consecutive calendar days. This does not include days in which the college is not in session.
- In both student-initiated drops and administrative withdrawals the instructor should communicate with the student to provide updates of their progress prior to the withdrawal occurring.
- An instructor may re-enroll a student that has been withdrawn if a plan of action to complete missed class material and assignments has been agreed upon between the instructor and student.
- Non-attendance and withdrawal from a course may reduce the amount of financial aid a student receives, delay graduation, or necessitate repayment of aid already received and does not relieve a student of their obligation to pay the tuition and fees due the college.
- It is the responsibility of the student to attend classes on a consistent and regular basis.
- It is the responsibility of the instructor to maintain accurate attendance, monitor students’ academic progress, administratively withdraw students who meet the threshold, and appropriately document last date of attendance.
- Attendance is defined as being physically present during a class meeting or actively participating in an academically-related assignment.
- Administrative withdrawal is defined as the instructor or other college-personnel dis-enrolling a student from a class primarily due to lack of attendance.
This policy is maintained under the authority of the Vice Chancellor for Academic Affairs.
G. Related Policies
- 5.05 Attendance Requirement
- 5.13 Student Withdrawal
- 5.22 Tuition Refund Policy
- Policy approved and adopted by the Board of Trustees on 7/12/10.
- Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 02/04/16.