5.09 – Academic Standing

  1. Purpose
    To define academic standing and establish a procedure to ensure students enrolled in credit programs, whose OTC cumulative Grade Point Average (GPA) falls below the level necessary for graduation, receive additional academic support.
  2. Policy
    A student who has a cumulative GPA (OTC only, no transfer coursework) of at least 2.00 is considered to be in good standing. Any student seeking a degree or certificate with an OTC cumulative GPA below 2.00 will be placed on Academic Probation.
  3. Procedures
    1. Upon receipt of final grades for a semester, the Registrar’s office will calculate a student’s OTC cumulative GPA.
    2. When a student’s OTC cumulative GPA falls below 2.0, the Registrar’s office will place the student on Academic Probation. Academic Probation status will impose the following limitations on the student:
      • The student will not be able to register without first obtaining advisor permission.
      • The student will be not be allowed to go into overload status while on academic probation.
    3. A student will be notified he or she has been placed on Academic Probation and given details about the restrictions imposed by Academic Probation status, via an email generated by OTC Student Services. Notification will also be provided to a student on Academic Probation in the student portal.
    4. Academic and Faculty advisors will be provided with a list of advisees on probation and will have the ability to release a student on cademic Probation to register. In order to release a student to register, the Academic Advisor should first:
      • ensure the student is aware of the appropriate resources and strategies to increase his or her success
      • work with the student to develop an academic plan for the upcoming semester
  4. Responsibilities
  5. Definitions
  6. Authority
    This policy is maintained under the joint authority of the Vice Chancellor of Academic Affairs and the Vice Chancellor of Student Affairs.
  7. Related Policies
  8. Implementation1. Policy approved and adopted by the Board of Trustees on 08/11/97. Revised 06/12/17.
    2. Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 5/2/17. Set for review on 5/2/19.