5.32 – Late Withdrawal
A. Purpose
To establish the late withdrawal eligibility criteria and procedures for students experiencing non-academic hardships, which interfere with or prevent the completion of coursework and course withdrawal by the published last date to withdraw/drop.
B. Policy
The college will maintain a late withdrawal petition process for students experiencing non-academic hardships, which affect their ability to complete coursework and withdraw from courses by the last date to withdraw/drop.
C. Procedures
Late withdrawal eligibility criteria and procedures for the college are maintained by the dean of students.
Late Withdrawal Eligibility Criteria
Late withdrawal requests are only considered after the published last date to withdraw/drop from the term requested has passed.
Students are not eligible for late withdrawal for any course in which they have completed the course requirements, including the course final assessment.
The late withdrawal process is not an alternative means to drop classes after the published last date to withdraw/drop to remove unwanted grades or prevent resulting academic/financial aid actions.
A student whose late withdrawal is granted is still responsible for any charges incurred.
The late withdrawal process is not intended for students who are seeking to appeal academic matters (e.g. grades, tuition/fees).
Students must submit the Petition for Late Withdrawal and supporting documentation no more than four (4) weeks into the following semester, even if the student is not enrolled.
In unusual circumstances, the dean of students may consider exceptions to this policy on a case-by-case basis.
Additional late withdrawal eligibility criteria are detailed on the late withdrawal webpage.
Late Withdrawal Review and Appeal Process
Petitions for late withdrawal will be reviewed by the dean of students, who will notify the student within five (5) college business days of receipt of the petition with the decision to approve or deny the request.
Denied petitions may be appealed by the student to the vice chancellor for student affairs within five (5) college business days of the initial decision. The vice chancellor for student affairs will notify the student of the appeal decision within five (5) college business days of receipt of the appeal and this decision is final.
D. Definitions
Drop is the act of discontinuing a course for the semester or term.
Semester is one of three main periods of instruction into which an academic year is divided: fall, spring and summer.
Term is a designated period of academic instruction within a semester. Each semester may contain multiple terms of varying lengths.
Withdrawal is the act of discontinuing all coursework for the semester.
E. Authority
This policy is maintained under the authority of the executive vice chancellor for institutional and student success.
F. Related Policies
2.62 – Academic and Course Grade Appeal
G. Implementation
Policy approved and adopted by the Board of Trustees on 12/8/08, 10/12/2020, and 06/12/2024.
Purpose, procedures, responsibilities and definitions approved and adopted by the Cabinet on 11/3/08. Revised 06/18/2018, 10/06/2020, and 05/14/2024.
Set for review 2026-2027.