2.64 – Administrative Withdrawal from a Course

A. Purpose

Establish a procedure by which students can be withdrawn or dropped from a course due to lack of attendance.

B. Policy

Students will be administratively withdrawn from a course due to lack of attendance in seated classes or non-participation in online classes.

C. Procedures

Instructors and select college personnel have the ability to withdraw a student from course due to lack of attendance or non-participation in academically-related activities.

Once a student has enrolled in a credit class, enrollment in the class is maintained throughout the semester unless the student officially drops, is removed for non-payment, or is withdrawn by the instructor once the term begins. A student-initiated drop or instructor-initiated administrative withdrawal will result in a drop fee assessed to the student.

Instructors shall maintain accurate class attendance in college-sanctioned electronic system. Attendance should be updated on a weekly basis.

To facilitate proper financial aid disbursement, instructors will withdraw any student who has never attended a class by the date set for roster verification.

An instructor will administratively withdraw a student from class if the student has not attended the class for 14 consecutive calendar days. When the college does not conduct classes for five (5) consecutive calendar days, these days will not count toward the 14 days (e.g. Spring Break).

An instructor may re-enroll a student that has been administratively withdrawn if the instructor and student are able to develop a plan of action for academic success.

Non-attendance and withdrawal from a course may reduce the amount of financial aid a student receives, delay graduation, or necessitate repayment of aid already received and does not relieve a student of their obligation to pay the tuition and fees due to the college.

D. Definitions

Attendance is defined as being physically present during a class meeting or actively participating in an academically0related assignment.

Administrative withdrawal is defined as the instructor or other college-personnel dis-enrolling a student from a class due to lack of attendance.

E. Authority

This policy is maintained under the authority of the executive vice chancellor for academic affairs.

F. Related Policies

2.61 – Attendance Requirements

5.22 – Tuition Refunds

G. Implementation

Policy approved and adopted by the Board of Trustees on 07/12/10.

Purpose, procedures, responsibilities, and definitions approved and adopted by the Cabinet on 02/04/16. Revised on 6/4/19. Set for review in fiscal year 2025 – 2026.