2.70 – Grading System
A. Purpose
To establish guidelines for grading of credit courses.
B. Policy
Official grades will be issued for each student at the end of each semester for each credit course in which the student is enrolled.
C. Procedures
Students enrolled in credit courses will be graded by the letter grade system indicated below and assigned a grade point average (GPA) for each semester.
The GPA is determined by dividing the total number of grade points by the number of credit hours attempted. Transfer credits are not included in the institutional GPA computation. Any course which is awarded an incomplete will not be considered for GPA calculations until a final grade is awarded at the end of the six-week time frame.
| GRADE | DEFINITION | GRADE POINTS |
| A | The student has completed the course and met the objectives established for the course in an exemplary way. | 4 |
| B | The student has completed the course and met the objectives for the course in a superior way. | 3 |
| C | The student has completed the course and adequately met the objectives for the course. Some designated courses consider this grade to have minimally met the objectives for the course. | 2 |
| D | The student has completed the course and minimally met the objectives for the course. Some designated courses consider this grade to have failed to meet the objectives for the course. | 1 |
| F | The student has not satisfactorily completed the course and failed to meet the objectives for the course. | 0 |
| Au | Audit: The student enrolled in and completed the course as an “auditor.” Requirements for successful completion as an auditor are arranged with the course instructor. Does not count as credit for the course. | 0 |
| I | Incomplete: The student has not submitted all assignments by the final grade submission deadline. An incomplete grade may be awarded to students who have been doing acceptable work throughout the semester but who have not completed all assignments by the final grade submission deadline due to unforeseen life events that occur at the end of the semester. Students shall have six (6) weeks from the end of the semester to complete remaining assignments. Students who are protected under Title IX, such as pregnant and parenting students, may be provided additional accommodations for completing missed assignments.
An incomplete grade may be awarded under the following conditions: The student has failed to complete a minimum number of assignments. The instructor and the student have mutually agreed that an incomplete grade is an acceptable remedy. The instructor and student have worked together to determine a plan for completion of remaining assignments within the six-week time frame. The instructor will submit a grade change form after the six-week time frame to record the final grade. |
0 |
| N | Used in conjunction with letter grades of A, B, C, or D for classes below college-level (numbered less than 100-level). Does not count as hours attempted or as hours earned. These courses are not included in consideration for honors. | 0 |
| NP | Not Passing: Given for courses (numbered less than 100-level) where satisfactory work has not been completed. | 0 |
| W | Withdrawn: The student dropped or was withdrawn prior to the deadline to withdraw. Does not count as hours attempted or as hours earned. | 0 |
| S | Credit for Prior Learning: The student received credit for the course by means of an established assessment. Counts as hours earned but not as hours attempted. | 0 |
| P | Passing: Given for courses where satisfactory work has been completed. Counts as hours earned but not as hours attempted | 0 |
| T | Transfer: Credits transferred from another institution. | 0 |
| R | Repeat: The student has repeated the course work. | 0 |
| J | Used in conjunction with letter grades of A or B for articulated high school credit. | 0 |
D. Definitions
Institutional Grade Point Average is the grade point average (GPA) of all course work and credits completed at OTC for college credit.
E. Authority
This policy is maintained under the authority of the executive vice chancellor for academic affairs.
F. Related Policies
2.30 – Credit for Prior Learning
2.64 – Administrative Withdrawal from a Course
G. Implementation
Policy approved and adopted by the Board of Trustees on 10/14/19. Revised on 2/23/98, 9/19/05, 10/14/19.
Purpose, procedures, and definitions approved and adopted by Cabinet on 10/01/19. Revised 2/23/98, 9/19/05, 10/14/19, 05/17/2022, 12/4/2024. Set for review in fiscal year 2027-2028.