What does this provide?: Resources to help programs/departments complete the Comprehensive Plan (Year 1) of the Integrated Planning process

Where does this information come from?: The OTC Strategic Planning & Grant Development and Accreditation and Assessment Offices

When is the information updated?: Annually by the first business day of July

When was this page updated?: April 1, 2024

What do I need to do?

You will be creating a Comprehensive Plan for your respective Program/Department that will cover 3 Academic Years:

  • 2025-2026 (July 1, 2025 – June 30, 2026)
  • 2026-2027 (July 1, 2026 – June 30, 2027)
  • 2027-2028 (July 1, 2027 – June 30, 2028)

What does the Comprehensive Plan consist of?

The Comprehensive Plan will include the following elements:

  • Program ReviewA data-informed, self-evaluation conducted by program/department leadership and faculty/staff. Reflective questions are provided, based on HLC Criteria, OTC Strategic Plan, and OTC Cares initiatives, that help the program/department determine its effectiveness through an examination of strengths, areas of concerns, student learning outcomes, etc.
  • Three-Year PlanningFuture plans developed by program/department leadership, with input from program/departmental team members and leadership, designed to align priorities identified by the college and also the respective program/department for the upcoming three-years. Plans include goals and initiatives linked to measurable benchmarks, and requests for new resources.
  • New Resource RequestsNew budgetary items requested, including capital projects, technology requests, equipment requests, personnel, and one-time needs. These requests do not include items that can be funded by existing Operational Budgets, or by reallocating budgets within planning units.
  • Peer ReviewReview committee consisting of faculty representatives from each division, rotating staff members, Finance, Institutional Effectiveness, Strategic Planning Office representatives, and Deans/College Directors. The Peer Review committee exists to foster a collaborative environment review and feedback of the program review and three-year plan created during year 1 of the Integrated Planning process.

For Instruction Planning Units Only:

  • Review and Affirmation of Assessment PlansAnnual review conducted by instructional Program Directors/Department Chairs of the assessment plans established for courses within their respective programs/departments.
  • Assessment of Student Learning Annual ReportAnnual report of assessment of student learning describing assessments conducted, findings, analysis of the results, and a description of how the results have been used to make improvements at the course, program, and/or institutional level.

When is my Comprehensive Plan due?

  • Your completed Comprehensive Plan is due October 11, 2024
  • Your peer review will be scheduled between October 21 – November 22, 2024
  • Your Comprehensive Plan will be submitted to your Dean/Vice-Chancellor for final approval by December 1, 2024

For Instruction Planning Units Only:

  • Review and Affirmation of Assessment Plans will be completed during August Faculty Development Days
  • Assessment of Student Learning Annual Report is due January 2025

When and where should I begin?

  • A mandatory Integrated Planning Mini-Conference #1 will be held April 9, 2024 or July 12, 2024, that will provide detailed information to guide you through the process.
  • A mandatory Integrated Planning Mini-Conference #2 will be held July 18, 2024, to provide more focused assistance with the process.
  • You will want to start work on your Comprehensive Plan as soon as possible.
  • Your next step is to start with the “Step 1: Pre-Planning” tab to the left.

Download & Review Materials

Put Together a Team

  • The Comprehensive Plan can be completed on your own – however we HIGHLY recommend you put together a team from your program/department to assist with this process
  • Remember – this is a collaborative process!

Determine your Internal Timeline

  • Meet with your team and determine a timeline that works best with your internal schedule.
  • Remember, Integrated Plans are due Friday, October 11, 2024.
  • Consider what other key calendar dates, such as open registration, exams, etc. where your program/department may have a heavier workload.

What is the goal of Program Review?

Program Review is completed for many different reasons, including:

  • It is a requirement of the Higher Learning Commission (HLC) and fulfills Criterion 4.A.1, which states, “The institution maintains a practice of regular program reviews and acts upon the findings.”
  • Program Review sets a standard. It “is the process through which constituencies on a campus take stock of their successes and shortcomings and seek to identify ways in which they can meet their goals more effectively.” (Program Review: Setting a Standard)
  • Program Review may be conducted for program improvement, efficiency, effectiveness, termination, cost-effectiveness, and need. (Barak and Breier)

How do I complete the Program Review?

What are some additional Program Review resources?

Program Review Resources

Drop-In Assistance


  • 9:00 – 10:00am
  • August 30 – November 22, 2024
  • Simmons Conference Room (Springfield Campus – ICE 224)


  • 2:00 – 3:00pm
  • September 24 – October 1, 2024
  • Simmons Conference Room (Springfield Campus – ICE 224)

Email Assistance


What is Three-Year Planning and New Resource Requests?

Three-Year Plans are plans developed by program/department leaders, with input from their team and their Dean or Vice Chancellor, designed to align the priorities of the college, the program/department, and division for the upcoming three years.

The Three-Year Plan:

  • Provides the opportunity to identify specific, measurable, and achievable goals for the program/department.
  • Helps create a shared vision for the program/department.
  • Ensures everyone in the program/department is working towards the same goals.
  • Helps the program/department focus on the most important priorities and avoid those that may not be aligned with the program/department’s overall vision.

What does the Three-Year Plan and New Resource Requests contain?

The Three-Year Plan contains the following:

  • What goals the program/department would like to accomplish over the next three years.
  • What steps the program/department will take to accomplish the goals.
  • What resources the program/department will need to accomplish the goals.
  • How the program/department will measure if the goals are successful.

How do I complete the Three-Year Plan and New Resource Requests?

Three-Year Plan Completion Steps


  • Step 1 – Determine Goals
      Goals are things your program/department would like to complete after three years.
  • Step 2 – Determine Steps
      Steps are actions you will take to accomplish your goal.
  • Step 3 – Determine Resources
      Resources are new budget requests or help from other programs/departments you need to accomplish your goal.
  • Step 4 – Determine Success
      Success is how you will know if you achieved the desired outcome of your goal.
  • Step 5 – Enter in Diamond
      Three-year plans will be entered in OTC’s Integrated Planning software –

For additional assistance, utilize the Three-Year Plan resources located in the section below.

What are some additional Three-Year Plan and New Resource Requests resources?

What is Peer Review?

Peer Review is a scheduled 2-hour meeting designed to review and provide feedback on the Program Review, Three-Year Plan, and New Resource Requests developed by a program/department. Instructional areas will also review assessment of student learning plans.

What is the goal of Peer Review?

The goal of Peer Review is to create a collaborative environment where programs/departments can receive objective feedback on their Integrated Planning materials from faculty or staff from different areas of the college. Additionally, Peer Review provides an opportunity to increase understanding of other areas of the college, share best practices, and encourage collaboration between programs/departments.

Who attends the Peer Review?

  • The faculty/staff member responsible for completing the Integrated Plan.
  • The faculty/staff member’s Dean, Assistant/Associate Vice Chancellor, or Vice Chancellor.
  • A representative from the Institutional Effectiveness and/or Strategic Planning Office.
  • Two peer reviewers from other areas of the college.
  • It is encouraged that as many of the full-time faculty members or full-time staff members of the program/department attend as possible.

When does Peer Review occur?

Peer Reviews are held in October and November.